A purchase order (or PO) is a written sales contract between buyer and seller outlining what is being purchased. It will include all details such as the items, quantities, and amounts, and can also include details like payment terms, delivery estimates and any other contractual elements.
No money is due at the receipt of a PO. That will happen when an invoice is sent afterward.
Purchase orders are a lot like proposals or estimates. To create one in LessAccounting, use our Proposal option. In fact, you can even change the word Proposal to Purchase Order or PO by going to Settings > Label Translation
Once your customer has approved the PO and plans to pay, simply convert the PO to an invoice using the Convert to Invoice button at the bottom of the proposal editing screen.
To create a proposal / purchase order / estimate:
Go to Sales from the Menu bar, and click Proposals
2. + Create Proposal
3. Fill in the required information
4. Save, Keep Editing to save your progress.
Once you're ready to email, download, or print:
Click on Save, Send Proposal
Email: Tick Email Attachment, fill in Steps 2 and 3, add an Email Subject, and click Send
To download and/or print: Tick PDF Download/Print From PDF, click Download